Frequently Asked Questions

Ladies and Gentlemen, in order to make it easier for all users to use the Delet portal, we have prepared for you — a set of frequently asked questions and issues related to the operation of the Portal. There, you will find information about the materials and technical aspects of the functioning of Delet. We hope that in this way we will enable you to efficiently use all the functionalities that we have included in the Portal and allow for the most effective use of it. This set of answers created by our team can be treated as a kind of user's manual. Issues are divided into thematic chapters related to particular functions that users can use. We encourage you to read this material. A large part of the functionality is available to logged in users, so some of the features described here will only be visible after logging in.   

 

1.     General information

1.1.     What is Delet portal?

1.2 What is the CJL?

1.3 What is the Association of the JHI?

1.4      What is the JHI?

2.     Registration and logging in

2.1.     How do I register on the Delet portal?

2.2.     I registered but cannot log in — what happened?

2.3.     I did not receive an activation link. How can I get the activation link again?

2.4.     I forgot my password. How can I reset my password?

3.     User Area

3.1.     What is the User Area?

3.2.     How to change the password?

3.3.     How to change the e-mail address?

3.4.     How to change or fill in my data?

3.5.     What does the button “Apply for tutor” do? Who is a tutor?

3.6.     What are ‘My Collections’?

3.7.     What are ‘My Lessons’?

3.8.     What are ‘My Tabs’?

4.     View of documents

4.1.     What is the Gallery view?

4.2.     What is the ‘Add a note’ button?

4.3.     What is the ‘Add an object to the collection’ button?

4.4.     What are Metadata? How can I change them? How do I report a mistake in the Metadata?

4.5.     What is the Description?

4.6.     What graphic modifications of documents can be used in the Delet portal?

4.7.     How to save annotations and graphic modifications in an individual document?

5.     Tabs

5.1.     What are Tabs?

5.2.     Can I share my Tabs with other Users?

5.3.     Can I add tabs to a Lesson?

6.     Collections

6.1.     What are Collections?

6.2.     What are the Users’ Collections?

6.3.     How can I create a collection?

6.4.     How do I add documents to a collection?

7.     Lessons

7.1.     What are Lessons?

7.2.     What kinds of Lessons are there?

7.2.1.     Lesson

7.2.2.     Workshop

7.2.3.     Curatorial Lesson

7.2.4.     Elaboration

7.2.5.     What does the Delet logo on a lesson cover mean?

7.3.     Creating a lesson

7.3.1.     How to create a new lesson?

7.3.2.     What should be put in a lesson’s metadata?

7.3.3.     How to add tags to a lesson?

7.3.4.     What can I not choose the lesson types Curatorial Lesson or Elaboration?

7.3.5.     How to add a new page in a lesson?

7.3.6.     How do I change the page order in a Lesson?

7.3.7.     What are page layouts in a lesson? How can I change page layouts in a lesson?

7.3.8.     How do I change the order of tiles in the layouts?

7.3.9.     Where can I take the photos for the lessons from?

7.3.10.       What can I add to tiles in the lesson?

7.3.11.       How do I add an image from the Delet portal?

7.3.12.       How do I add a text tile?

7.3.13.       How do I add an image from a foreign URL address? How can I download the URL address of a picture from another website?

7.3.14.       From which URL addresses can I publicize objects on the Delet portal? What URL addresses are on the “white list”?

7.3.15.       How do I download a picture from the CJL that is not on the Delet portal?

7.3.16.       What is a page description and how can I add it?

7.3.17.       Can I add my own illustration to a lesson on Delet portal?

7.3.18.       How can I add notes on objects in a lesson?

7.3.19.       How do I alter selected areas?

7.3.20.       How do I change the size of a selected area?

7.3.21.       How do I change the shape of a polygon?

7.3.22.       How do I change the color of a pin?

7.3.23.       How do I use the same color many times?

7.3.24.       How do I reset all selected areas in a lesson?

7.3.25.       Why is the mirror reflection in the lesson’s miniature not visible?

7.3.26.       What does blocking the editing of the lesson do?

7.3.27.       How do I edit the content of a previously added lesson?

7.3.28.       How do I edit the metadata of a previously added lesson?

7.3.29.       How can I edit a lesson’s cover?

7.3.30.       Someone else modified or added a tag to my lesson. How come?

8. My collections/My Lessons

8.1      Why is my collections/my lesson grey?

8.2      How can I create a lesson/a collection in English?

8.3      What does the option ‘duplicate lesson’ do?

8.4      How can I publish my lesson/collection on the Delet portal?

8.5      Can lessons without a cover be published?

8.6      I saw an interesting article online; can I add pictures to it and publish it on the Delet portal?

8.7      How to change the metadata of an object?

9.     Search

9.1      How does the search function on the Delet portal work?

9.2      How can I search in collections and lessons simultaneously?

9.3      What is advanced search?

9.4      What does the ‘Promoted’ filter mean?

9.5      Why can’t I find documents from the CJL on Delet?

10. Other

 

  • General information
    1. What is Delet portal?
  •  

    The mission of Delet portal (Hebr. ‘door’) is to digitally share the most valuable collections held by the Association of the Jewish Historical Institute (AJHI) and the Jewish Historical Institute (JHI).

    that are in the Central Jewish Library. Artworks belonging to one of the most significant and unique collections of the 19th and 20th Century art of Polish Jews can also be found on the portal, as well as objects documenting the Holocaust that are part of the UNESCO Memory of the World International Register. Those collections have not yet been fully presented, in a coherent and adapted to their nature form. Delet portal allows logged-in users to work on shared collections, and through interactive tools on the Portal they can create visually appealing educational materials — lessons, workshops and curatorial tours. Thanks to this, the Portal is a useful tool for educators, students and students. The resources it contains allow us to expand and supplement knowledge about Jewish history and culture through the use of collections from the JHI and the Association of the Jewish Historical Institute of Poland. The portal will also include virtual curators’ guides and studies, thanks to which the user, led by virtual curators and scientists, will be able to see the shared resources. They present key-information about Jewish history and culture as well as lesser-known details, curiosities and history of our collections.

    The project is financed by the Ministry of Culture and National Heritage of Poland as part of the DIGITAL CULTURE program.

    1.2 What is the CJL?
    The Central Jewish Library (CJL) is a digital version of the collections of the Jewish Historical Institute. The mission of the CJL is to make all collections of the JHI available and, by placing them in a historical context, to create working tools for historians, genealogists and people interested in the culture and history of Jews in Poland.

    1.3 What is the Association of the JHI?

    The Association of the Jewish Historical Institute of Poland is the organizer of the Delet portal. The Association is a non-government organization. Its objective is to preserve and commemorate the history and culture of Polish Jews, and their contribution into the world culture.

    1. What is the JHI?
  • The Emanuel Ringelblum Jewish Historical Institute is the partner and co-organizer of the Delet portal. The JHI is a state cultural institution. As a research and documentation center, it focuses on all aspects of Jewish history and culture in Poland. The Institute has the largest archival and library collections in Poland as well as a collection of Jewish art.

  • Registration and logging in
    1. How do I register on the Delet portal?
      In order to register, click ‘Log in’ in the upper right corner of the screen. Then, click ‘Register’. You will be asked to enter a user name, your e-mail address and a password — those fields are mandatory. You can also write you name and surname and affiliation (the institution you work/study at) and your birth year. After clicking on ‘Create account,’ you will receive an activation link on the e-mail address provided. Creating the account means you are agreeing to the Terms and Conditions. Registration on the portal is free of charge.
    2. I registered but cannot log in — what happened?
      In order to log into the portal, you have to click the activation link that you receive on the e-mail address provided during registration. Please make sure that you enter the e-mail and password correctly and that your Caps Lock key is off. NOTE: when logging in you will need to provide your password, not the username.
    3. I did not receive an activation link. How can I get the activation link again?
      If you did not receive an activation link within an hour of registration, check the spam folder of your e-mail account. You can also generate the activation link again by logging into the Portal with your e-mail and password, and then clicking “resend the activation link.”
      In case of problems, contact the administrator.
    4. I forgot my password. How can I reset my password?
      You can reset your password anytime. During logging in, provide the e-mail connected to your account and click “remind password”. You will receive e-mail with a link to reset your password. The link will expire after 24 hours.
  • User Area
    1. What is the User Area?
      The user area (the little person icon in the upper right corner) is your own place on the Delet portal. Here you will find a list of your lessons (‘My Lessons’), collections (‘My Collections’) and tabs (‘My Tabs’), as well as your profile settings.
    2. How to change the password?
      You can change your password in the User area in the tab ‘My Profile’. The password must be at least six characters long and include one small letter, one capital letter, and a digit.
    3. How to change the e-mail address?
      It is impossible to change the e-mail address. If you want to change the address, contact the Portal administrator.
    4. How to change or fill in my data?
      You can change your data in the User area in the ‘My Profile’ tab.
    5. What does the button “Apply for tutor” do? Who is a tutor?
      A tutor is a user who can publish lessons and collections automatically without the administrator’s acceptance.
    6. What are ‘My Collections’?
      You will find my collections in the Collections as well as the ‘User Area’. They contain collections you have created. No one else can see your collections before you publish them (you can read how to publish your collections in point no. 6.4)
    7. What are ‘My Lessons’?
      You will find ‘My Lessons’ in the Lessons as well as the User area. They contain lessons you have created. No one else can see your lessons before you publish them (you can read how to publish your collections in point no. 8.4)
    8. What are ‘My Tabs’?
      You will find ‘My Tabs’ in the ‘User area’. They contain an alphabetical list of tabs you created. No one else can see your tabs. You also cannot publish them.
  • View of documents
    1. What is the Gallery view?
      The Gallery is an alternative way to view documents. It allows you to quickly display many pages. However, it has limitations in the quality of displayed pages.
    2. What is the ‘Add a note’ button?
      You can read about notes under point no. 5.1.
    3. What is the ‘Add an object to the collection’ button?
      You can read about collections under point no. 6.
    4. What are Metadata? How can I change them? How do I report a mistake in the Metadata?
      You can read about the Metadata under the points 7.3.2 and 7.3.29.
    5. What is the Description?
      You can read about the Description under the point 7.3.16
    6. What graphic modifications of documents can be used in the Delet portal?
  • The graphic modification tool can be found in the tool drop-down menu on the left side of the document. You can use the following tools:

  • Rotate any angle: to rotate the image, you can enter the value manually or press the arrow that rotates the image. If you want to rotate the image by 90 degrees, you can use one of the two 90-degree rotation buttons. You can also move the image using the mouse — to do this press Left Shift + Left Alt + Left Mouse Button — moving the mouse will rotate the object.
  • Brightness: to change the brightness of the image, move the slider to the expected value.
  • Contrast: to change the image contrast, move the slider to the expected value.
  • Saturation: to change the saturation of the image, move the slider to the expected value.
  • Shades of gray: they change the image into black and white.
  • Inverting colors: turns the image into a negative.
  • Mirror image: changes the image into its mirror image.
  • Reset filters: restores default values (note: this change cannot be undone!).
  • NOTE: If you create a lesson with several images, the graphic changes will always refer only to the tile in which you change something. There is no way to make global graphic changes for all tiles at once.

    1. How to save annotations and graphic modifications in an individual document?
  • Unfortunately, the portal does not allow for saving graphic modifications and annotations in individual documents. You can save them by creating a private lesson for your own needs. A good idea for saving notes in documents is tabs.

  • Tabs
    1. What are Tabs?
      A Tab is the digital equivalent of a real tab. It allows you to add a short text description to individual pages of the document. You can add multiple notes on each page of the document. In the page overview of the document, the pages with the note have a special designation. Notes are visible only to you and no one else can see them. You can add notes in the document view from the Note panel or through the icon on the left side of the screen. In the User Area (see point 6) you will find a list of all your notes.
    2. Can I share my Tabs with other Users?
  • It is impossible to share Tabs.

    1. Can I add tabs to a Lesson?
  • It is impossible to add Tabs to Lessons.

  • Collections
    1. What are Collections?
      Collections are thematic collections of documents and images created from the most valuable CBJ resources. The same documents can be added to several collections.
    2. What are the Users’ Collections?
      Those are documents arranged in collections by other Users of the portal, provided with a commentary and made public.
    3. How can I create a collection?
  • There are 3 ways to create collections:

    1. From the ‘My Collections’ tab (in the User Area or Collections) through the ‘Add Collection’ button.

    2. With the plus button displayed when you hover over the object's thumbnail in the Collections tab or in the search results in the collections.

    3. Directly in the document using the ‘Add object to collection’ button (left side of the screen).

    To create a collection, you need to create a name and description for it. You can change the name and description of the collection at any time. However, after the publication it will not be possible anymore.

    6.4. How do I add documents to a collection?

    There are 2 ways to add documents to your collections.

    1. By pressing the plus on the object in the Collections tab or by searching and selecting the file to which you want to add the document.

    2. Directly in the document using the Add object to collection button (left side of the screen).

    NOTE: You cannot add the same document twice to one file.

    NOTE: The object cannot be added to a published collection.

  • Lessons
    1. What are Lessons?
  • Lessons are the key functionality of the Delet portal that allows you to create and share virtual presentations based on visual materials posted on the portal.

    Lessons allow you to get acquainted with Jewish history and culture in an easy and accessible way. The portal contains both lessons created by employees and co-workers of AJHI and JHI, as well as created by users.

    1. What kinds of Lessons are there?
      1. Lesson
  • A lesson is a special prepared material having the character of an educational presentation, intended for high school students, junior high school students and anyone interested in Jewish history and culture. The lesson should focus on a specific topic consistent with its title and describe it in an exhaustive way.

    We suggest that the lessons at the end have some questions to help check if the recipients have understood the content.

      1. Workshop
        A workshop is a special prepared material that has the character of an educational presentation. It is intended for students or high school students and anyone interested in Jewish history and culture.
        A workshop should encourage people to expand their knowledge, learn about additional materials and articles and encourage users to explore the material presented. The workshop does not have to present the subject as a whole, but it should be an incentive to become interested in it.
      2. Curatorial Lesson
        A Curatorial Lesson is a presentation of an exhibition that was presented at the JHI or a virtual exhibition, created specifically for the Delet portal. Specialized curators and educators prepare curatorial Lessons.
      3. Elaboration
        An Elaboration is based on the collections of the Delet portal. In Elaborations, Users will find scientific articles, essays, prose etc. Employees or coworkers of the JHI and the Association of the JHI prepare elaborations.
      4. What does the Delet logo on a lesson cover mean?
        The Delet logo means that an employee or coworker of the JHI and the Association of the JHI prepared the lesson.
    1. Creating a lesson
      1. How to create a new lesson?
        To create a new lesson, click on My Lessons (in the User Area) or click +.
      2. What should be put in a lesson’s metadata?
        A lesson’s metadata should include a short description of the lesson, which will summarize its contents to other Users. Tags, closely related to the lesson’s subject, should also be added.
      3. How to add tags to a lesson?
        Before adding tags to a lesson, it is a good idea to read the lists of tags and of keywords. Both lists can be found in the Advanced Search tab.
      4. What can I not choose the lesson types Curatorial Lesson or Elaboration?
        Curatorial Lessons and Elaborations are specific types of lessons, available only to employees or coworkers of the JHI and the Association of the JHI.
      5. How to add a new page in a lesson?
        In order to create a new page in a lesson, click the “Add page” icon which you will find either among the option icons in the upper part of the screen, or from the lesson page panel on the left side of the screen (on the side flyout with thumbnail pages of the lesson). When creating the new page of a lesson, you will find the Add page button on the middle of the screen.
      6. How do I change the page order in a Lesson?
        In the side fly-out you can drag the lesson pages with your mouse pad to your desired page locations. Remember to save the lesson after changing the page order.
      7. What are page layouts in a lesson? How can I change page layouts in a lesson?
        Layouts allow you to add more tiles and fill them with images or text. On one page of the lesson, you can see many tiles in different layouts. Each tile is treated independently. To change the layout, click on the layout change icon in the lesson options icons.
      8. How do I change the order of tiles in the layouts?
        Every tile’s number in the chosen layout is displayed on its left side. Changing this number changes the tiles in the layout.
      9. Where can I take the photos for the lessons from?
        The basis for each lesson should be documents from the Delet portal. They can be supplemented with images from an external URL.
      10. What can I add to tiles in the lesson?
        You can add a picture from the Delet portal to every tile in a lesson, a picture from an external URL, or a text.
      11. How do I add an image from the Delet portal?
        To add a picture from the portal to a lesson, click on “add an element” on the lesson page, and then click “add an image”.
      12. How do I add a text tile?
        To add a text to a lesson page, click on “add an element”, and then “add text”.
      13. How do I add an image from a foreign URL address? How can I download the URL address of a picture from another website?
        To add an external image to a lesson page, click on “add an element”. Then click on “add an external image” and paste the URL. To download the URL of another website, right-click the chosen image and choose the option “copy image address”.
        NOTE: This will only work with images from the “white list”.
      14. From which URL addresses can I publicize objects on the Delet portal? What URL addresses are on the “white list”?
        Currently supported URLs are:
           • the website of the JHI: www.jhi.pl 
           • Wikipedia
        In the future, we plan to expand the list with new addresses.
      15. How do I download a picture from the CJL that is not on the Delet portal?
        This is currently impossible.
      16. What is a page description and how can I add it?
        A page description is a general description of all tiles on the page. It may contain a textual commentary to the entire lesson and information about the quoted sources.
      17. Can I add my own illustration to a lesson on Delet portal?
        This is currently impossible. If you need an image, try finding it on Wikipedia or on the website of the JHI (www.jhi.pl)
      18. How can I add notes on objects in a lesson?
        To add a note, open tools (on the upper left of the object) and choose the shape of a marking. It can be a rectangle, circle, polygon or pushpin. You can also choose the color, thickness and kind of line or the shape fill color.
      19. How do I alter selected areas?
        To alter selected areas, click on it. You also have the possibility to alter it right after creating it.
      20. How do I change the size of a selected area?
        Click the mouse in the selected area and drag, grasping the side of the selection.
      21. How do I change the shape of a polygon?
        You cannot change the shape of an already created polygon; you can only alter its size.
        7.3.22 How do I change the fill color and line color?
        To change the color, click on the selected area to choose the annotation field. Then choose “fill color” or “line color” from the tools and choose a color.
      22. How do I change the color of a pin?
        The pin has one color that cannot be changed.
      23. How do I use the same color many times?
        You can enter the color manually (RGB) in the color choice panel.
      24. How do I reset all selected areas in a lesson?
        To reset all markings in a lesson click on “delete all selections”. Note: this option cannot be reversed!
      25. Why is the mirror reflection in the lesson’s miniature not visible?
        This is the result of technical restrictions of our portal. We are working on it.
      26. What does blocking the editing of the lesson do?
        Blocking the editing of a lesson allows you to see how the lesson page will appear after publication.
      27. How do I edit the content of a previously added lesson?
        To edit the content of a previously added lesson, click on the ‘My Lessons’ tab (in the User Area or in Lessons) and click on the lesson management icon (the gear) and then the icon to unblock the content (the padlock).
      28. How do I edit the metadata of a previously added lesson?
        To edit the metadata of a lesson, click on My Lessons (in the User Area or in Lessons) and click on the lesson management icon (the gear), then on the icon to edit metadata (pencil). You can also edit the metadata from the lesson creation panel (pencil icon).
      29. How can I edit a lesson’s cover?
        To edit a lesson’s cover, click on ‘My Lessons’ (in the User Are or in Lessons), click on the lesson management icon (the gear) and then the cover (the square). While editing the cover you can choose and frame the images that you added to your lesson. If you added the same image a few times, it will appear a few times in the panel to choose an image for the cover. The cover is comprised of one big square and three circles.
      30. Someone else modified or added a tag to my lesson. How come?
        The administration reserves the right to tag the lessons (to improve search) and to proofread and make the necessary corrections.
  •  

    8. My collections/My Lessons

    1. Why is my collections/my lesson grey?
      It means that the collection has been published or is in the process of acceptance by the administrator.
    2. How can I create a lesson/a collection in English?
      To choose the lesson’s language, choose the language during the creation of the lesson or by editing metadata.
    3. What does the option ‘duplicate lesson’ do?
      After you click on ‘duplicate the lesson’, a precise copy of the lesson is created which contains the same descriptions, images and notes. The duplicated lessons can be modified freely. This allows to create a backup copy of the lesson, making corrections in a lesson already published (which can not be modified) as well as creating the basis to the English translation of the lesson (unfortunately, the system does not translate automatically so we are counting on you!).
    4. How can I publish my lesson/collection on the Delet portal?
      To publish a lesson/a collection, click on the icon “click to manage the lesson/collection” and then click ‘publish’. Then, the lesson/collection will be forwarded to the administration for proofreading. Until the administrator does not begin working on your lesson you can withdraw your request for publishing. After the correction has been started, this option will no longer be possible. You will only be able to duplicate the lesson.
    5. Can lessons without a cover be published?
      No. Only lessons with completed covers can be published.
    6. I saw an interesting article online; can I add pictures to it and publish it on the Delet portal?
      No. All published content must by your own creation. If you are quoting someone, you have to mark it clearly.
    7. How to change the metadata of an object?
      It is impossible to change metadata of objects on the Portal. If you see a mistake, let the administration know.
  • Search
    1. How does the search function on the Delet portal work?
      The search function on the Delet portal is divided into three parts: simple search in lessons, simple search in collections and advanced search. The search can be accessed through the icon of the magnifying glass in the right part of the screen.
    2. How can I search in collections and lessons simultaneously?
      This is impossible because of the search mechanism.
    3. What is advanced search?
      Advanced search allows applying a precise search mechanism in the collections/lessons. You can search simultaneously by several terms and apply filter and sorting mechanisms of the search results.
    4. What does the ‘Promoted’ filter mean?
      Promoted lessons are the most interesting or current lessons on the Delet portal. They appear on the top of the search results.
    5. Why can’t I find documents from the CJL on Delet?
      Only the Oneg Shabbat collections and the collection of the art department can be found in the Delet portal.
      All other materials can be viewed on the CJL.
  • 10. Other
    10.1 How do I report a mistake on the Delet portal?
    If you see a mistake, please contact the portal administrator.

     

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